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- contains too many elements, it is distracted, confused, you lose sight of the tasks that are important instead
- the inability to complete certain tasks, creates motivation and reduces self-esteem.
In this mission we will give a boost to productivity and motivation, cleaning up our to-do list.
STEP 1: CHECK THE REALISTIC WAY TO-DO LIST (5 MINUTES)
now tell you something that does not meet your favor:
There's never enough time to do each task included in the to-do list!time and energy are limited but tasks such as reading, shopping, family commitments, email, adjustments in the house, etc.. are endless!
And now the good news.
There is enough time to do the important things!But until you think that everything can be done simply having the right tool programming (diary, server, task manager software, etc.) do not you focus on what really is important.
And the important things are the only ones that should enter your to-do list.
In these 5 minutes you mind what I have said to local and focused on your important points.
STEP2: CLEAR YOUR TO-DO LIST (20 MINUTES)
Now that we have made peace with reality, are all tasks that cause us the feeling of oppression, lack of motivation and distract us the important things.
Always a comparison of your limited time and the multitude of tasks that appear on the list and eliminate those that do not allow you to use your time so well.
Eg.
- tasks long dragged from one list to another: If you are not able to complete the task so far to say that it was not important, then delete it from the list and wait for better times, when you feel more motivated and freer to indulge. In the meantime you will have gained by reducing the daily frustration of vederveli list.
- commitments that make you feel virtuous, but not substantially contribute to meeting your priorities. Examples:
- attend meetings uninteresting, where your contribution is small or no
- read and respond to email that are useless or of little importance
- prepare report on information that can be used as such user without the need for a report
- work on projects of little value
- do something so perfect when enough is enough just to
- embellish documents with sophisticated formatting, information, research, etc..
None of these tasks is useless in itself, just steals time and energy on important things. - priority of other people: it is rare that you do not have this type of activity in to-do list, rather you do not notice that there are! Fall into this category:
- how to bring up your children
- the type of work you should do
- the way your house must be furnished
- activities that a man or a woman should do
- the type of books you should read
not you ever for examples of signs which you should read that book or that article only because they have all read in the office? This is a task that you have entered in to-do list because it was a priority for someone else!
STEP 3: REVIEW YOUR TO-DO LIST CLEAR (5 MINUTES)
Now that you have cleaned up the list, look at what remains: the list should be shorter, more focused on the priorities and motivation (if it were not so repeat steps 1 and 2).
should feel more confident and with a better idea.
WHAT TO DO AND WHAT NOT TO DO
- Do not be distracted by ' apparent importance of tasks that not contribute positively to your priorities. Keep in mind that you are trying to buy time for the important things.
- Be ruthless! Each point on the list will cost in terms efficiency, productivity and motivation.
OPTIONS
If you have more time
- completed the mission as family is a great way to understand what is important for each family member and delete what is not nobody cares.
- completed the mission with your head : make clear in the things that your boss expects from you and will be easier to eliminate what is not needed.
- completed the mission with your business partners or your team: remove items with low added value and your department will gain in productivity and motivation.
Now you are ready to begin this important mission?
